Overview
Dean's Fellows at the University of Miami are eligible for up to $3,000 in research travel reimbursements at a maximum of $1,500 per year, for years the student is supported by the Dean's Fellowship. The purpose is to support Dean's Fellows' travel expenses associated with conducting or presenting their own research. Although Fellows are not required to present at the scholarly conference or meeting attended, associate deans of graduate education and advisors must support attendance at the conference or meeting as a worthwhile endeavor and the Graduate School must approve. Dean's Fellows are eligible to apply for the Graduate Student Travel Scholarship in the years they are not covered by the Dean's Fellowship. Travel must be booked through the University of Miami's Travel Portal per the University of Miami Travel Guidance.
Eligibility Criteria
- Student is a Dean's Fellow and has reviewed in full the University of Miami's Travel Guidance
- Fellow must submit this Dean's Fellow Travel Support Request form prior to the travel to ensure (and receive approval) that the anticipated travel purpose falls within the scope of the travel scholarship and is deemed a reimbursable expense
- If Fellow is requesting travel support for a scholarly conference, student must provide proof that an abstract has been accepted for presentation
- Travel has been or will be booked through the University of Miami's Travel Portal per the University of Miami's Travel Guidance
- If the travel is international to a country with a level 3 or level 4 risk rating, student has completed the International Travel Student Authorization Form and has received approval from the Study Abroad Office and Risk Management. Copies of the approved documentation will then need to be uploaded by the student when completing the Dean's Fellow Travel Support Application.
Terms of the Travel Support
Travel must be booked through the University of Miami's Travel Portal per the University of Miami Travel Guidance. If you are approved by the Graduate School to receive the travel support, you will be required to provide documentation of attendance and expenses incurred related to the conference/meeting (e.g. conference/meeting agenda, original itemized receipts and invoices) in order to receive the travel support. The travel support will come in the form of a reimbursement to the student upon the student's return from the conference/meeting and only after the student has submitted all required documentation needed for reimbursement.
Examples of qualifying expenses include: conference/meeting registration fees, transportation expenses, lodging expenses, meal expenses, and/or poster printing cost. The Graduate School will determine whether or not an expense qualifies for reimbursement. Please note some of the following restrictions:
- Use of a personal automobile for travel is subject to the University's standard mileage allowance (mileage log must be provided).
- Nightly hotel fee may not exceed $350.
- Per diem rates enforced by the University must be adhered to. Click here for the domestic per diem rates and click here for the international per diem rates.
- Alcohol purchases and gifts are not reimbursable.
- The student will be reimbursed an amount up to $1,500 per year, for years the student is supported by the Dean's Fellowship. If the travel expenses equate to less than $1,500, the student will be reimbursed the lesser amount.
Financial Aid Policy
Reimbursement to students who attend, speak, or present at a conference or meeting, or visit a field site or off-campus laboratory, will be considered financial aid UNLESS the travel
- Directly supports a faculty project, research, or scholarship program;
- Directly relates to the student's employment status at the University; or
- Is connected to activities of a University of Miami-recognized student club or organization
Click here to review the complete financial aid policy and how it may apply to you.
How to Request the Travel Support
Prior to the travel, the Fellow must submit the Dean's Fellow Travel Support Request Form. The Graduate School will review the request to ensure that the anticipated travel falls within the scope of the travel support and is deemed a reimbursable expense. Only if this request is approved by the Graduate School, and the terms of the travel support outlined above are met, will the travel support be provided.
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