Graduate Student Travel Support

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Overview

Degree-seeking master's and doctoral students at the University of Miami are eligible to apply for a one-time travel support of an amount up to $1,000 to present at a scholarly conference or to present and/or attend a professional meeting. Preference will be given to students who are presenting. Travel must be booked through the University of Miami's Travel Portal per the University of Miami Travel Guidance.

Requirements

  1. Student is enrolled as a degree-seeking graduate student at the University of Miami during the time of the application and during the time of the travel.
  2. Student is in good academic standing (minimum 3.5 graduate cumulative GPA)
  3. Student is making satisfactory progress towards the degree
  4. Student has not received Graduate Student Travel Support in the past
  5. Travel support request is made within years 1-2 of the master's degree or years 1-6 of the doctoral degree
  6. If student is requesting travel support for a scholarly conference, student must provide proof that an abstract has been accepted for presentation
  7. If student is requesting travel support for a professional meeting, student is not required to present, but may
  8. If the travel is international to a country with a level 3 or level 4 risk rating, student has completed the International Travel Student Authorization Form and has received approval from the Study Abroad Office and Risk Management. Copies of the approved documentation will then need to be uploaded by the student when completing the Travel Support Application.

*Please note: Dean's Fellows and McKnight Fellows are not eligible for this travel support. Instead, eligible Dean's Fellows should apply for the Dean's Fellow Travel Support click here for details, and eligible McKnight Doctoral Fellows should apply for the McKnight Fellow Travel Support, click here for details. Dean's Fellows are eligible to apply for the Graduate Student Travel Support in the years they are not supported by the Dean's Fellowship.

Terms of the Award

If you are a recipient of a travel support award, you will be required to provide documentation of attendance and expenses incurred related to the conference/meeting (e.g. conference/meeting agenda, original itemized receipts and invoices) in order to receive the travel support. The travel support will come in the form of a reimbursement to the student upon the student's return from the conference/meeting and only after the student has submitted all required documentation needed for reimbursement.

Examples of qualifying expenses include: conference/meeting registration fees, transportation expenses, lodging expenses, meal expenses, and/or poster printing cost. The Graduate School will determine whether or not an expense qualifies for reimbursement. Please note some of the following restrictions:

  • Use of a personal automobile for travel is subject to the University's standard mileage allowance (mileage log must be provided).
  • Nightly hotel rate may not exceed $350.
  • Per diem rates enforced by the University must be adhered to. Click here for the domestic per diem rates and click here for the international per diem rates.
  • Alcohol purchases and gifts are not reimbursable.
  • The student will be reimbursed an amount up to $1,000. If the travel expenses equate to less than $1,000, the student will be reimbursed the lesser amount.

Financial Aid Policy 

Reimbursement to students who attend, speak, or present at a conference or meeting, or visit a field site or off-campus laboratory, will be considered financial aid UNLESS the travel

  • Directly supports a faculty project, research, or scholarship program;
  • Directly relates to the student's employment status at the University; or
  • Is connected to activities of a University of Miami-recognized student club or organization

Click here to review the complete financial aid policy and how it may apply to you.

Application Deadlines

There will be three opportunities per calendar year for graduate students to apply for a travel support. Applicants must adhere to the application deadlines outlined below. The application must be submitted and signed by your advisor (via Dynamic Forms) by the deadline listed. 

March 15 Deadline: For travel dates between April 15 and August 15

July 15 Deadline: For travel dates between August 15 and December 15

November 15 Deadline: For travel dates between December 15 and April 15

Following each deadline, a maximum of 8 students will be awarded a travel support of up to $1,000 each. In total, a maximum of 24 students per calendar year will be awarded a travel support. 

How to Apply for the Graduate Student Travel Support

Students must complete the Graduate Student Travel Support Application prior to the intended travel by the deadlines listed above.

Application Closed

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